Privacy Policy

1 Introduction

This Privacy Notice applies to the processing activities of MGC Specialty Chemicals Netherlands B.V. (hereinafter: “MSCN”, “we”, “us”, “our”).  We understand that your privacy is important and that you care about how your personal data is used. We respect and value your privacy and will only collect and use personal data in the manner and for the purposes as described in this document and that is consistent with our obligations and your rights under the applicable legislation and regulations.

In the context of our activities and services of MSCN we collect, hold, use and/or otherwise process personal data about you. Based on applicable data protection and privacy laws (such as the laws and regulations set out in paragraph ‎3 below), we qualify as ‘the controller’ with respect to the personal data that we process in that context.

Attention: By using our services and/or our website and by sharing your personal data with us, you acknowledge that your personal data will be processed in the manner as described in this Privacy Notice.

Note: This does not constitute your ‘consent’ to the processing of your personal data. We do not process your personal data on the basis of your consent, unless specifically indicated.

2 What does this Privacy Notice cover and whose personal data do we process?

This Privacy Notice is intended to ensure compliance with European and Dutch privacy legislation and regulations, including but not limited to, the General Data Protection Regulation (GDPR), and national implementation laws with respect to the GDPR, such as the Dutch Implementation Regulation (Uitvoeringswet Algemene verordening gegevensbescherming, UAVG).

This external Privacy Notice is relevant for anyone whose personal data we may process in the context of our (business) activities, including but not limited to visitors of our website, job applicants (see paragraph ‎8 for more specific information), employees or representatives of our (potential) business partners (e.g. suppliers), employees or representatives of our current and former professional advisers, consultants and service providers.

This Privacy Notice explains on what legal basis we may process your personal data and:

  • what personal data we collect;
  • for what purposes and how we may use/process such personal data;
  • how we collect the personal data;
  • how we store the personal data;
  • for what period we store the personal data; and
  • what your rights are under the applicable data protection and privacy legislation.

In view hereof, we encourage you to carefully read this Privacy Notice. From time to time, we may need to update this Privacy Notice. This may be necessary, for example, if the law changes or if we change our business in a way that affects the way we process personal data. The most recent version of this Privacy Notice will always be available on our website. You may also ask us to send you a copy of the most recent version of this Privacy Notice.

In the event that the Privacy Notice will materially and/or substantially change, we will actively inform you of this change and provide you with the new version of the Privacy Notice.

3 What personal data do we collect and how do we collect this personal data?

If we collect your personal data, we may collect information about you in various ways:

  • Directly from you, for example when you engage in business with us and provide us with your personal information by contacting us or when a contact person provides his/her personal data by email or other correspondence;
  • Directly from you, for example when you apply for a job with us (please see paragraph 8 for more information);
  • Directly from you when you visit our website which may include information you provide to us by means of contact forms on that website;
  • From third parties, for example where we obtain your contact details from companies we work with (in the course of our business activities as well as for the recruitment of applicants (please refer to paragraph 8 for more information on our application process));
  • From automated technologies, for example when you interact with our website we collect technical data (please see paragraph 10 below and our cookies notice on our website for further details);
  • Otherwise, for example, by consulting public sources/public records (e.g. your website, the trade register), by own research and by contacting companies.

4 Legal grounds

The legal grounds used for our processing activities are:

  1. The processing is necessary for the performance and execution of a contract with you;
  2. The processing is necessary for compliance with legal obligations (including our obligations under applicable tax laws, our legal administration obligations, to cooperate with supervisory authorities);
  3. The processing is necessary for our legitimate (business) interests;

If applicable laws require so, we will process your personal data upon your (explicit) consent. If any kind of processing is based on your consent, we hereby inform you that you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

5 What personal data do we collect and for what purposes do we use your personal data?

Personal dataPurposeLegal ground
  • Identification and contact details (e.g. names, addresses, telephone numbers and email addresses, position/job title, signatures, business/company information; excerpts of registers (public or not, for example excerpts from the Chamber of Commerce)).
  • to identify you
  • to operate, manage, develop and promote our business and, in particular, our relationship with the organisation you represent and related transactions
1 and 3
  • Identification and contact details (e.g. names; position/job title; business/company information).
  • the execution of activities aimed at increasing/improving the client database (e.g. informing employees or representatives of our business partners with new developments)
  • Identification and contact details (e.g. names; position/job title; business/company information other (personal) information you provide if you send us an email.
  • to contact you / to communicate with you, for example via email correspondence and/or telephone calls
1 and 3
  • Financial information (e.g. payment information/bank account details, names; signatures).
  • for financial administration and tax administration purposes, to send you our invoices, to collect debts
1 and 2
  • Identification and contact details (e.g. names; position/job title; business/company information);
  • Technical data (e.g. IP address, browser type and version, time zone setting and location, and other technology on the devices you use to access this website).
  • Usage data (including information about how you use our website).
  • to administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
  • Technical data.
  • Usage data.
  • to use data analytics to improve our website
  • Identification, contact details and financial information
  • to handle complaints, disputes, (legal) proceedings in relation to our website and/or products, and to ensure our legal position herein.
  • Identification and contact details, financial information,
  • to comply with a(n) (binding) order or request of a competent

Note: For the processing of personal data of job applicants please refer to paragraph ‎8.

6 How do we protect your personal data?

We will implement the necessary administrative, technical and organizational measures for ensuring a level of security appropriate to the specific risks that we have identified. We protect your personal data against destruction, loss, alteration, unauthorized disclosure of or access to personal data transmitted, stored or otherwise processed.

Further, we seek to ensure that we keep your personal data accurate and up to date. However, you are responsible for this and we kindly request that you inform us of any changes to your personal data (such as a change in your contact details).

7 Do we transfer and/or share your personal data?

In the context of the purposes as listed above, we may share your personal data with third parties in the following situations:

  • We may share your personal data with other (local) group companies. A list of local group companies may be found the following. We will only share your personal data with other (local) group companies if this is absolutely necessary in order to enter into and execute the agreements related to logistic services and the management of relationships resulting therefrom, including the execution of activities aimed at increasing/improving the client database.
  • We may share your personal with selected third parties such as our business customers, partners, suppliers, agents, sub-contractors and service providers.
  • We may engage third parties to process the personal data on our behalf (for example providers of certain IT applications that we use in the context of our activities). We will enter into the required contractual arrangements with those parties to ensure lawful and fair processing of your personal data on our behalf.

Where relevant, we will implement safeguards to ensure the protection of your personal data when disclosing your personal data to a third party. For example, we will enter into data processing agreements with relevant parties (providing for restrictions on the use of your personal data and obligations with respect to the protection and security of your personal data).

8 Job applicants

As part of your application process, we will collect and process certain personal data relating to you. This paragraph explains how we collect and use your personal data as part of your application procedure and for what purposes we process your personal data. Please note that this information only relates to your application process.

In the context of the application procedure, we may collect and process the following personal data relating to you:

  • Identification and contact details (e.g. name, date of birth, gender, place of birth, nationality, address, telephone number and email address);
  • Resume and (additional) education and/or employment history;
  • Professional certificates;
  • Appraisals;
  • References;
  • Information on your legal and disciplinary history;
  • Copy of an identification document (including a driver’s license, if an to the extent relevant for the position);
  • Social security number (Burgerservicenummer)
  • All other data relating to your work experience (if and insofar as relevant to the performance of work);
  • All other data you include in your letter and/or resume;
  • Government issued information, such as a copy of a residence permit or work permit (if applicable);
  • Results of assessments;
  • Information from your professional social media account(s);
  • Your response to interview questions; and

We will only use your personal data as described above for the following purposes:

  • To determine whether you are suitable for, and meet, the relevant requirements for the position for which you are applying;
  • For our records;
  • To contact you / to communicate with you;
  • To enter into a contract with you;
  • To prevent reassessment of applicants; and

We will collect, process and disclose your personal data where we consider it necessary to perform pre-contractual steps for purposes related to your job application or in order to pursue our legitimate interest.

Your personal data may be obtained directly from you, from publicly available sources or, where appropriate with your consent from the following third parties:

  • Recruitment agencies or headhunters;
  • Your referees and/or (other) past employers;
  • Teachers/providers of your education and/or training about your educational program and its completion;
  • Assessment agencies; and

We may share your personal information with third parties, such as service providers we contract and our professional advisors to draft your employment agreement, but only for the purposes as set out above.

We ensure that, if applicable, appropriate measures are taken when we disclose your personal data to third parties. Please refer to paragraph ‎7.

In case you have accepted a position within MHC, we will include your application data in your employee file.

If you have not been offered of have not accepted a position within MHC, we will erase your data as soon as is reasonably possible after the job application procedure has ended. Generally, this will be a maximum period of four weeks from the date the job application procedure has ended, unless you have consented to a longer retention of your personal data.

Your personal data will only be retained for a longer period if it is necessary for defending our interests in the context of judicial proceedings (e.g. in case of a dispute) or where necessary to comply with our legal obligations.

9 Automated decision making and profiling

We do not undertake any automated decision making or profiling.

10 Cookies

This website uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the website. We use this information to keep track of how you use the website, to compile reports on website activity. You can choose whether to block some or all cookies at any time by activating the relevant controls within your browser settings. However, if you do so, all or parts of our website may not be accessible or function properly.

There are different types of cookies. For example:

Necessary cookies

These are cookies that are needed to make the site work quickly and easily for a visitor. We use necessary cookies to be able to deliver the website to you. These cookies do not collect personal information about individual visitors.

Functional cookies

We use functional cookies to enable the correct functioning of the website, enable you to visit different pages and to ensure that the website is properly delivered to you. These cookies also provide insight into the use of the website. Such as, which pages are visited? When do visitors visit the website? These cookies only provide general information and no information about individual visitors.

Analytical cookies

Analytical cookies are meant to monitor the surfing behaviour of visitors, on an individual level. We use these cookies to understand how visitors use the website.

The cookies used by us

Google Analytics

This website makes use of Google Analytics, a web analysis service that is provided by Google Inc. Google Analytics uses ‘cookies’ to help analyse in what way users are using the website.

The information about your use of the website generated by the cookie (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google uses this information to track how you use the website, to set up reports about the website activities for website operators and to offer other services relating to website activity and internet usage. Google may transfer this information to third parties if required to do so by law, or when third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. For more information, please read Google’s privacy policy, as well as the specific privacy policy of Google Analytics.

If you want to prevent Google Analytics cookies from being placed on your computer when you visit our website, you can download and install the Google Analytics Opt-out Browser Add-on. Here you can find more information about opting out and how to correctly install the browser add-on.

Third party websites

Our website may refer to third party websites that may also use cookies. We have no control over the cookies used by these websites. Please see the privacy statement of that respective website if you require further information.

Deleting cookies

Cookies are stored on your computer and can be deleted at any time. Click on one of the links below to find out how to do this.

It is important to know that the use of cookies on our website is safe. Cookies do not result in spam or unwanted e-mails or phone calls. Our cookies are not used to build a personal profile.

11 Contact details

For any questions or requests relating to this Privacy Policy, you can contact us by email or by phone +31 (0)10 3216400.

This Privacy Notice was last updated on 01/01/2022.